Annual Compliance Checklist under Companies Act, 2013

Private company’s major annual compliances under the Companies Act, 2013

Due date
Documents needed/to be submitted
Form MBP1
Directors must disclose details of their interest/shareholding in any other company, if any.
First Board meeting that the director participates after appointment or in case of any subsequent changes.MBP1

Form DIR-3 KYC

Individuals who have been allotted DIN as on March 31 of a financial year.

Within 30th September of the immediately next financial year.Proof of permanent address of the director -i.e. passport, election card, and ration card, driving license, electricity bill, telephone bill or Aadhaar.

Board Meeting

Companies have to hold 4 meetings in a year.

With not more than 120 days gap between each meeting.
  • Notice convening the Board meeting along with agenda;
  • Consent for holding Board meetings at a shorter notice, if any.
Annual General Meeting(AGM)On or before September 30 for the financial year ending on March 31 or 15 months from the date of last AGM, whichever is earlier.
In the case of a newly incorporated company, the first annual general meeting can be held within a period of 9 months from the date of closing of the first financial year.
  • Notice of the annual general meeting along with explanatory statements
  • Financial Statements
  • Auditors Report.
  • Directors Report
  • Extract of the Annual Return.
Form AOC-4
Reporting the company’s annual financial statements
Within 30 days from the date of the company’s annual general meeting held in the relevant year
  • Balance sheet
  • Profit and loss account
  • Directors’ report
  • Auditor’s report
  • Notice of AGM
Filing the company’s annual returns
Within 60 days from the date of the annual general meeting held in the relevant year
  • List of shareholders and/or debenture holders
  • Form MGT 8: Certificate provided by a practising company secretary about the company’s annual return
  • Approval letter if any for extension of the AGM
  • Any other optional attachments
Form ADT-1
Reporting the appointment or re-appointment of company’s auditor
Within 15 days from the date of appointment
An auditor has a maximum tenure of five years
  • Written consent given by the auditor.
  • Details of the auditor like PAN, email ID, address, Chartered Accountancy membership number.
  • Board resolution
  • Certificate from the auditor confirming qualification to be appointed as the auditor of the company.

In the recent past there have been ample instances of the regulators coming down harsh on companies by merely reading and understanding the information submitted as a part of the annual compliance filings. Even minor non compliances have proven costly to companies. Hence annual filings should not be seen as just another compliance tick box. As founders, since you are the torch bearers of a company’s governance culture, annual filings help look back and introspect into the level of compliance adherence. They also serve as the compliance health report for an entire year of an organisation.  

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